DELTA Express Grants FAQs

Frequently Asked Questions

What is a DELTA Express Grant?

DELTA Express Grants provide support, key services and financial resources to increase student success through faculty partnerships and research-based best practices.

DELTA Express Grants differ from DELTA Grants in that they are shorter and more directed course improvement grants which will last one semester as opposed to the traditional year.

The grants types may change from semester to semester based on the needs of university faculty.

What is DELTA looking for in these grants?

DELTA is looking for faculty who require short-term support for a credit-bearing course.

I didn’t get funded when I last submitted an application. Can I reapply?

Grants are awarded according to resources available at any given time, so we highly encourage you to apply next semester if you are not awarded a grant during this cycle.

Are there limits on the number of grants awarded in each category?

No. Each year, DELTA receives a mix of proposals across the grant categories. The number of grants awarded in each category will depend on the total number of proposals, quality of proposals, amount of funds and DELTA staff time available, and other standard review criteria. Based on grant awards from previous years and the resources we expect to have available, we do have approximate expectations of the number of grants that will be awarded in each category.

Who is eligible for a DELTA Express Grant?

Any member of the NC State faculty or staff who is at least ¾ time may submit proposals. Certain grants require applicants to possess some experience teaching the course to which the proposal applies. Specific eligibility guidelines are outlined in the Request for Proposals (RFP).

Who do I contact if I have questions about DELTA Grants?

Please email deltaexpressgrants@ncsu.edu with any questions.

Does my department review my proposal?

No. Unlike our annual DELTA Grants, DELTA Express Grants are very focused on specific short-term and focused assistance, so they will not be reviewed by either your department head or college.

What is the process for internal review at DELTA?

Internal DELTA review and acceptance of DELTA Express Grants will focus on expressed instructional needs for your course as well as our internal resources available at the time of award.

How will I be notified about the status of my grant?

DELTA notifies colleges and faculty about the awards via email.

Can the funds allocated to DELTA Express Grant projects be used to pay for student tuition/salary? Or would it be appropriate to seek departmental or college “GSSP slots?”

No, you may not pay graduate student tuition with state-appropriated funds. If you are simply hiring an individual as a temporary employee paid on an hourly basis, you do not need to be concerned about a slot, even if they also happen to be a graduate student. However, if you are using these funds as part of a formal graduate assistantship, then you will need to be concerned about the Graduate Student Support Plans (GSSP). If your department/college has an available slot, it would be appropriate to use the funds from your DELTA Express Grant for the actual monthly assistantship payments during this fiscal year and use the slot for the GSSP.

Can I carry unspent DELTA Express Grant funds forward into the next fiscal year?

DELTA Express Grant funds are state-appropriated funds transferred to a department on a fiscal-year basis with the intention of those funds being expended that fiscal year. Once transferred, these funds are subject to rules and procedures within your department and college. If the college should receive exceptional approval from the university to carry forward state-appropriated funds into the next fiscal year, it is possible that this approval could include distance education funds. If an exception is granted by the university, please be sure to work closely with DELTA to extend the proposed completion date of the grant.

Who should I contact to determine if the funds awarded for my grant have been deposited in a distance education project ID in my department?

Your college business officer will be notified via email from the DELTA Office of Finance and Business when the transfer of funds has been initiated. Either you or your departmental bookkeeper should work with the Business Officer for your college to ensure that funds are available in the appropriate account codes and ready to be expended.

Who am I allowed to pay in my funding requests? TAs? GAs? Others?

You may pay monthly employees (EHRA teaching, EHRA non-teaching, SHRA), temporary employees or contractual labor. You may pay for graduate assistantships and associated benefits provided that you have the appropriate department, college and university approval for assistantships; however, you are not allowed to pay tuition.

Can I ask for release time, so that my salary is covered?

Yes. However, specific agreements regarding release time are internal to your department and/or college.

If I don’t spend all of my funding, where does the money go?

These are state-appropriated funds transferred to a department/college on a fiscal-year basis with the intention of those funds being expended that fiscal year. Once transferred, these funds are subject to rules and procedures within your department and college. If the college should receive exceptional approval from the university to carry forward state-appropriated funds into the next fiscal year, it is possible that this approval could include online and distance education funds. Requests for carryover must be made through your academic department to the university, as DELTA cannot grant carryover exceptions. If an exception is granted by the university, please be sure to work closely with DELTA to extend the proposed completion date of the grant.

How is the money transferred and managed? Is it divided between personnel and operating funds, or can I move items around?

The funds are transferred as EHRA Teaching funds or Operating funds. Your college Business Officer will be notified when the transfer of funds has been initiated. You should work with the Business Officer for your college to ensure the funds are moved to the appropriate account codes (personnel and operating) as specified in your budget. The budget flexibility rules which apply to all state-appropriated funds apply to the DELTA Grant funds. If you are not familiar with these rules, your college Business Officer will be able to assist you.

What if I’m in a faculty phased retirement status?

Before submitting a DELTA Express Grant proposal, notify the DELTA Grants Program Manager of your phased retirement status to find out if you’re eligible to receive grant funding from DELTA. The State Retirement System monitors this very closely, and you will be penalized by the State Retirement System if you receive additional funds. If you have questions about your eligibility to receive DELTA Express Grant funding in addition to your negotiated salary, you should contact your department or the University Benefits Office.

Who should I contact in DELTA with funding-related questions?

Please contact the Assistant Vice Provost, Business Operations for DELTA Jessie Sova.

Since the funds allocated to the DELTA Grant projects are state-appropriated, can they be used to pay the tuition of a student whose salary/stipend is paid from the DELTA funding? Or would it be appropriate to seek departmental or college “GSSP slots?”

No, you may not pay graduate student tuition with state-appropriated funds. If you are simply hiring an individual as a temporary employee paid on an hourly basis, you do not need to be concerned about a slot, even if they also happen to be a graduate student. However, if you are using these funds as part of a formal graduate assistantship, then you will need to be concerned about the Graduate Student Support Plans (GSSP). If your department/college has an available slot, it would be appropriate to use the funds from your DELTA Grant for the actual monthly assistantship payments during this fiscal year and use the slot for the GSSP.

Should I plan to complete my project in a single year, or are multi-year projects accepted??

You should plan to complete your project in a single year. In cases where further support is necessary, you should consult with DELTA staff to consider options for continuing support.

Can I carry unspent DELTA Grant funds forward into the next fiscal year?

DELTA Grant funds are state-appropriated funds transferred to a department on a fiscal-year basis with the intention of those funds being expended that fiscal year. Once transferred, these funds are subject to rules and procedures within your department and college. If the college should receive exceptional approval from the university to carry forward state-appropriated funds into the next fiscal year, it is possible that this approval could include distance education funds. If an exception is granted by the university, please be sure to work closely with DELTA to extend the proposed completion date of the grant.

Who should I contact to determine if the funds awarded for my grant have been deposited in a distance education project ID in my department?

Your college business officer will be notified via email from the DELTA Office of Finance and Business when the transfer of funds has been initiated. Either you or your departmental bookkeeper should work with the Business Officer for your college to ensure that funds are available in the appropriate account codes and ready to be expended.

Who am I allowed to pay in my funding requests? TAs? GAs? Others?

You may pay monthly employees (EHRA teaching, EHRA non-teaching, SHRA), temporary employees or contractual labor. You may pay for graduate assistantships and associated benefits provided that you have the appropriate department, college and university approval for assistantships; however, you are not allowed to pay tuition.

Can I ask for release time, so that my salary is covered?

Yes. However, specific agreements regarding release time are internal to your department and/or college.

If I don’t spend all of my funding, where does the money go?

These are state-appropriated funds transferred to a department/college on a fiscal-year basis with the intention of those funds being expended that fiscal year. Once transferred, these funds are subject to rules and procedures within your department and college. If the college should receive exceptional approval from the university to carry forward state-appropriated funds into the next fiscal year, it is possible that this approval could include online and distance education funds. Requests for carryover must be made through your academic department to the university, as DELTA cannot grant carryover exceptions. If an exception is granted by the university, please be sure to work closely with DELTA to extend the proposed completion date of the grant.

How is the money transferred and managed? Is it divided between personnel and operating funds, or can I move items around?

The funds are transferred as EHRA Teaching funds or Operating funds. Your college Business Officer will be notified when the transfer of funds has been initiated. You should work with the Business Officer for your college to ensure the funds are moved to the appropriate account codes (personnel and operating) as specified in your budget. The budget flexibility rules which apply to all state-appropriated funds apply to the DELTA Grant funds. If you are not familiar with these rules, your college Business Officer will be able to assist you.

What if I’m in a faculty phased retirement status?

Before submitting a DELTA Grant proposal, notify the DELTA Grants Program Manager of your phased retirement status to find out if you’re eligible to receive DELTA Grant funding. The State Retirement System monitors this very closely, and you will be penalized by the State Retirement System if you receive additional funds. If you have questions about your eligibility to receive DELTA Grant funding in addition to your negotiated salary, you should contact your department or the University Benefits Office.

Who should I contact in DELTA with funding-related questions?

Please contact the Assistant Vice Provost, Business Operations for DELTA Jessie Sova.